How to use the Project kickoff template

Start a board from it
Use this template opens a new Freero board with the Project kickoff template on it (sign up free first). On a board you already have, open Templates in the toolbar and search for “Project kickoff”.
Follow the instruction on the board
“Fill this in together in the first meeting. If people disagree on the why or the scope, that’s the most useful hour of the project.”
Fill in each part
- Why we’re doing this The problem, in one or two sentences.
- Goals What will be true when we’re done?
- How we’ll measure it Numbers we check every week.
- In scope
- Out of scope
- Team & roles
- Table Columns: Role · Name
- Milestones
- Kickoff Week 1
- Research done Week 3
- Prototype tested Week 6
- Beta Week 9
- Launch Week 12
Bring your team and your agents
Invite people to the board or share a link, and work on it together live. The timer is in the top bar, private mode and voting in the board menu, and Claude or ChatGPT can join through Freero’s MCP server.

Work on it with an AI agent

Connect an assistant once and it works on the board with you, with your permissions: by default it reads and proposes, and people decide.

You ask: “Fill in the Project kickoff board from these notes.”
What happens It reads the board, then proposes sticky notes for it. Nothing changes until someone on the board accepts them.
You ask: “Group what we wrote into themes and list the actions.”
What happens It proposes clusters with a title each and task cards for the actions, labelled with its name and yours.

RACI matrix
Who is Responsible, Accountable, Consulted and Informed for each task, in one table.
Decision log
A running table of decisions: what, why, who decided and when to revisit it.
Workshop design canvas
Design a workshop before you book the room: purpose, people, outcomes, activities, materials and what could go wrong.
Self-organised agenda
Let participants set the agenda on the day: anyone can host a session, and people go where they learn or contribute most.
Facilitator run sheet
The minute-by-minute plan a facilitator runs from: time, activity, purpose, who leads and what needs to be ready.
Pre-mortem
Imagine the project has already failed, list every reason why, then decide what to do now so it doesn’t.