How to use the Party planner template

Start a board from it
Use this template opens a new Freero board with the Party planner template on it (sign up free first). On a board you already have, open Templates in the toolbar and search for “Party planner”.
Follow the instruction on the board
“Fix the guest count first: food, space and budget follow from it. Give every helper one clear job and a time to arrive.”
Fill in each part
- The basics Who it is for, date, time, place, budget.
- Guests Who is invited, and who has replied?
- Food and drink What, how much, and any allergies.
- Activities What keeps everyone busy, minute by minute?
- Running order The two hours, in order.
- Helpers Who does what, and when they arrive.
- Shopping What to buy, and by when.
- After Clearing up and thanks.
Bring your team and your agents
Invite people to the board or share a link, and work on it together live. The timer is in the top bar, private mode and voting in the board menu, and Claude or ChatGPT can join through Freero’s MCP server.

Work on it with an AI agent

Connect an assistant once and it works on the board with you, with your permissions: by default it reads and proposes, and people decide.

You ask: “Fill in the Party planner board from these notes.”
What happens It reads the board, then proposes sticky notes for it. Nothing changes until someone on the board accepts them.
You ask: “Group what we wrote into themes and list the actions.”
What happens It proposes clusters with a title each and task cards for the actions, labelled with its name and yours.

Wedding planner
Plan a wedding month by month, from setting the budget and guest list to the final week, so the big decisions come in the right order.
Meal planner
Plan a week of dinners around how busy each evening is, then turn the plan into one shopping list.
Side project planner
Plan a side project you’ll actually finish: why you’re doing it, the smallest finished version, time you have and what could stop you.
Family week planner
See who is where each day of the week: school runs, clubs, work trips and who is cooking, so nobody is left at the gate.
Trip planner
Plan a holiday or trip in one place: dates and budget, travel and stays, a rough day-by-day plan and what to book before you go.
Moving house plan
Get from one home to the next without losing the kettle: what to sort, book, tell and pack in the weeks before and after.