How to use the Shift cover gaps template

Start a board from it
Use this template opens a new Freero board with the Shift cover gaps template on it (sign up free first). On a board you already have, open Templates in the toolbar and search for “Shift cover gaps”.
Follow the instruction on the board
“Count skills, not just heads: a shift with enough staff but nobody who can run the ward is still a gap. Review this daily and reds first.”
Fill in each part
- Table Columns: Shift · Needed · Booked · Gap · Plan to cover · Status
- Escalate when When a gap goes to the matron or site manager.
Bring your team and your agents
Invite people to the board or share a link, and work on it together live. The timer is in the top bar, private mode and voting in the board menu, and Claude or ChatGPT can join through Freero’s MCP server.

Work on it with an AI agent

Connect an assistant once and it works on the board with you, with your permissions: by default it reads and proposes, and people decide.

You ask: “Fill in the Shift cover gaps board from these notes.”
What happens It reads the board, then proposes sticky notes for it. Nothing changes until someone on the board accepts them.
You ask: “Group what we wrote into themes and list the actions.”
What happens It proposes clusters with a title each and task cards for the actions, labelled with its name and yours.

Care plan review
Review a person’s care with them and the people around them: what matters to them, what support works and what changes next.
Discharge planning
Plan a patient’s safe return home from the day they arrive: what must be ready before, on and after the day they leave.
Clinical audit cycle
Run an audit against an agreed standard: pick the topic, collect the data, compare, change practice and audit again.
Quality improvement project
Set up a small improvement project in care: the aim, how you will measure it, the change ideas to test and who is involved.
Capacity plan
See how loaded each person or team is week by week, so you can move work before anyone is overbooked.
SBAR handover
Pass on a patient’s situation in four short parts, so the person taking over hears the facts, your view and what you need.