How to use the Office move plan template

Start a board from it
Use this template opens a new Freero board with the Office move plan template on it (sign up free first). On a board you already have, open Templates in the toolbar and search for “Office move plan”.
Follow the instruction on the board
“Name one move lead and a contact in each team. Do the network and access cards before the furniture; people forgive a missing chair, not a missing Wi-Fi.”
Fill in each part
- Decide 3 months out
- Prepare 6 weeks out
- Tell people 4 weeks out
- Move Weekend
- Settle in Week after
Bring your team and your agents
Invite people to the board or share a link, and work on it together live. The timer is in the top bar, private mode and voting in the board menu, and Claude or ChatGPT can join through Freero’s MCP server.

Work on it with an AI agent

Connect an assistant once and it works on the board with you, with your permissions: by default it reads and proposes, and people decide.

You ask: “Fill in the Office move plan board from these notes.”
What happens It reads the board, then proposes sticky notes for it. Nothing changes until someone on the board accepts them.
You ask: “Group what we wrote into themes and list the actions.”
What happens It proposes clusters with a title each and task cards for the actions, labelled with its name and yours.

Office space plan
Plan who sits where by neighbourhood: which teams share space, how many desks, rooms and quiet areas each needs, and on which days.
Facilities request board
Collect and track building requests, from broken lights to room changes, so the facilities team sees the queue and people see progress.
Month-end close
Track every task needed to close the books each month, who owns it and what is waiting on someone else.
Cost saving ideas
Collect ideas to cut costs from everyone who spends money, then sort them by how much they save against how hard they are.
Software spend audit
List every paid tool, who owns it, what it costs and how many seats are used, then decide what to keep, merge or cancel.
Care plan review
Review a person’s care with them and the people around them: what matters to them, what support works and what changes next.