How to use the Data ownership and access template

Start a board from it
Use this template opens a new Freero board with the Data ownership and access template on it (sign up free first). On a board you already have, open Templates in the toolbar and search for “Data ownership and access”.
Follow the instruction on the board
“One row per kind of data, not per table. Owners say yes or no to access requests, so pick people who will answer within a day.”
Fill in each part
- Table Columns: Data · Owner · Sensitivity · Who may see it · Kept for
- Asking for access How someone gets data they can’t see yet.
Bring your team and your agents
Invite people to the board or share a link, and work on it together live. The timer is in the top bar, private mode and voting in the board menu, and Claude or ChatGPT can join through Freero’s MCP server.

Work on it with an AI agent

Connect an assistant once and it works on the board with you, with your permissions: by default it reads and proposes, and people decide.

You ask: “Fill in the Data ownership and access board from these notes.”
What happens It reads the board, then proposes sticky notes for it. Nothing changes until someone on the board accepts them.
You ask: “Group what we wrote into themes and list the actions.”
What happens It proposes clusters with a title each and task cards for the actions, labelled with its name and yours.

Data quality issue log
Keep a shared list of known problems in your data: what is wrong, which reports it affects, how bad it is and who is fixing it.
Migration plan
Move data or traffic from an old system to a new one in safe, reversible steps, with a check before each step.
On-call handover
Hand the pager over cleanly: what happened this week, what’s still open, what to watch and what the next person needs to know.
Threat modelling session
Walk through what an attacker could do to a feature: what’s worth protecting, how it could be reached, the impact and the fix.
Service ownership map
Who owns each service, where its docs and dashboards live, how critical it is and who to call when it breaks.
Performance investigation
Work through a slowdown methodically: the symptom, measurements, a hypothesis, one change at a time and proof it helped.